Field Service Coordinator

Job Summary

The Field Service Coordinator reports directly to the Service Supervisor and is responsible for planning, scheduling, and prioritizing daily work, including managing notifications related to Service Department functions. In addition, the Field Service Coordinator assists with coordinating and scheduling additional activities such as training and vehicle maintenance. This position requires a strong understanding of fundamental planning concepts, along with strong analytical and computer skills, and the ability to analyze data effectively.

Principal Responsibilities

• Plan, schedule, and evaluate the quantity and quality of work required to meet work group goals within established timeframes and budget constraints.
• Determine staffing, equipment, and material requirements to efficiently complete service notifications.
• Perform as Time Administrator for field staff – review weekly time entry, including standby hours review and standby stipend entry
• Utilize SAP and GPS systems to schedule, track, and monitor the completion of notifications, and generate related reports and analysis.
• Monitor daily customer appointment notifications in SAP to ensure key performance indicators (KPIs) are met.
• Review and manage the IW66 Task Review list for all DMRV (Service Review) notifications.
• Support the Meter Reading/Service Support Coordinator in managing and maintaining PT program letters for the E, W, and C divisions, including contractors.
• Create, cancel, and reschedule notifications within SAP as required.
• Manage and maintain the Z_SCHEDULE appointment scheduling tool in SAP.
• Identify opportunities to streamline service-related processes to improve productivity and operational efficiency.
• Coordinate work activities and priorities with internal work groups and external contractors.
• Establish and maintain effective working relationships with internal and external stakeholders.
• Read and interpret service maps, tap cards, and GIS records related to field operations.
• Exercise independent judgment and work effectively with minimal supervision.
• Interpret applicable codes, ordinances, and regulations related to water utilities and state/local government requirements.
• Support Customer Service with exception-based customer requests and expedite service-related issue resolution.
• Review and process MIGO invoices related to service work activities.
• Perform other duties as assigned.

Preferred Requirements

• Experience in planning, operations management, and an understanding of the Company’s business processes related to water service and utility operations is preferred.

• A solid understanding of capacity planning, preferably utilizing SAP, is also desired.

• Excellent communication skills (both written and verbal), along with strong customer service, troubleshooting, creative problem-solving, analytical, and organizational skills, are required. The ability to initiate and work through conflict to drive desired change is essential.

• The candidate must be able to manage multiple tasks simultaneously, prioritize effectively, and meet commitments. A strong understanding of the organization’s goals and objectives is required, as well as the ability to work both independently and collaboratively as part of a team.

• Problem solving: Situations and circumstances can be variable, complex (multi-dimensional) and non-recurring. Mature, independent judgment is required. Technical problems require critical decision-making ability with a focus on the impact to operations, customers, and financials.

SKILLS NEEDED FOR SUCCESS:

• Proficiency in Office 365 Suite
• Ability to adapt to changing work situations and tools
• Innovative personality – developing new ideas and improving processes
• Excellent Time Management – ability to organize multiple streams of information, prioritize tasks, and meet deadlines
• Dependability – High work ethic, reliable and responsible worker
• Attention to Detail: Ensuring accuracy and quality in work.

Education/Certifications

• Associate’s or bachelor’s degree in business management or a related field is required. 

Salary

• Job is classified as a non-exempt position with an hourly range of $26.00 to $28.00

• This role is 100% on site, working out of the Bridgeport office.

• Hours for this role are 7:00AM to 3:30PM, Monday through Friday.