Coordinator, Wastewater Operations

Job Summary

A position is available in the Wastewater Operations team for a Coordinator to provide administrative and business support for the Wastewater Operations Department reporting directly to the Manager of Wastewater Operations. The responsibilities below represent the general work that is needed for the position but is not considered to include all work that may be needed.

Principal Responsibilities

• Assist the Manager of Wastewater Operations and other operations staff daily with general administrative work, purchase orders, processing invoices, vendor management, coordination, scheduling, time sheets, and other work tasks that may be needed or as directed.
• Review and update Business Continuity Plan, Staffing Emergency Response Plan, Department Organizational Chart, and other related documents semi-annually and when staffing changes occur within the Department.
• Work with staff, IT and Corporate Communications to ensure current content on the source for Capital Delivery Projects, Permitting Status, Training, and other office related activities.
• Responsible for managing Master Services Agreements (MSA) and Task Order Agreements with staff and the Procurement Department. Maintain up to date list of agreements, expiration dates and insurance certificates. Ensure MSA and Insurance Certificates are current prior to execution of Task Order Agreements by the Managers and Director of Engineering. Once Task Order Agreements are signed and saved to selected folder and forward original to Procurement as a scanned file and a hard copy.
• Prepare purchase requisitions for projects as requested by staff. Ensure proper information is included and attach copy of SAVR form, as needed. Process goods receipts, accruals, and invoices as requested.
• Assist operations staff as required for work related to regulatory filings and other documents which may need to be filed with CTDEEP, City, PURA, or another entity.
• Maintain records for operations and is responsible for filing and organization of paper and electronic records.
• Receive correspondence and permit applications for review by operations staff. Ensure documents are scanned and saved in the appropriate directory.
• Coordinate with the community officials, as needed, to coordinate work or provide information on a project or issue.
• Track approved invoices monthly versus purchase orders, budgets, and PMC approvals. This work will be completed using BobJ and SAP.
• Coordinate implementation of JSAs and JSO’s with Safety Manager and Department Staff. Report out results for monthly Department meeting ensuring timely completion of work. Order needed personal protective equipment including hard hat inserts (annually) and others as required.
• Participates in various department and staff meetings and maintain meeting minutes and action registers as requested. Coordinate and schedule meetings and training for the Department including securing meeting location, sending out invitations through Microsoft Outlook, coordinating with outside vendors, arranging for food for the meeting, and other similar tasks.
• Work with staff related on-boarding and departure process by following the on-boarding process defined by HR and the Department.
• Complete other work as required or as directed.

Preferred Requirements

• Minimum 3 years in administrative position
• Excellent Customer Service Skills
• Good written and oral communication skills
• Must be detail oriented with excellent organization skills.
• High competency in use of Excel, Word, Outlook, Power Point, SAP and BobJ.
• Must have ability to complete tasks with minimal supervision.
• Must be self-motivated and be able to make decisions independently.
• Must have ability to analyze problems and take appropriate corrective action.
• Must be able to manage multiple tasks simultaneously.
• Must be able to set priorities.
• Problem Solving: Responsible for creating innovative solutions to variable, non-recurring problems quickly, effectively, and economically.  Industry, technical, trade and different local regulatory bodies are constantly evolving or changing the environment in which decisions are made.
• Accountability: Accountable to the Manager of Wastewater Operations.

Education/Certifications

• A bachelor’s degree in related field required.
• Valid driver’s license and safe driving record required.

Salary

• Job is classified as a exempt position with a starting salary of $64,400.00.
• This role is 100% on site, working out of Ansonia Wastewater Treatment Facility. Training will be conducted at the WWTF and the Bridgeport office (600 Lindley Street, Bridgeport, CT 06606).
• Hours for this role are 8:00AM to 4:30PM, Monday through Friday or as agreed upon with the Manager of Wastewater Operations.